Procedures for Use of School Facilities

 

To submit a request to use a GPISD facility, complete the appropriate form below.

 

Complete the requested information. You must have the principal or facility administrator approve and sign the form. Then fax the information to the Support Services department at (832) 386-1445.

 

The Athletic Director will approve use of all athletic facilities. (Approval must be acquired at least three (3) weeks in advance of the scheduled event.)

 

The Organization/Group representative will submit campus/facility approved Facilities Use Request form to the office of the Assistant Superintendent for Operations.

 

The Assistant Superintendent for Operations will seek approval/denial from appropriate Department personnel. If the event is denied the Assistant Superintendent for Operations will notify the organization/group representative.

 

Department approved Facilities Use Request forms will be submitted to the GPISD Business Office. A Rental Agreement Contract will be drafted and the organization/group representative notified when the contract is ready to be signed.

 

RENTAL FEES, PLUS A DEPOSIT ARE TO BE PAID TWO WEEKS PRIOR TO THE SCHEDULED EVENT.

 

The organization/group will abide by all district policies and regulations while utilizing district facilities.

 

At the conclusion of a scheduled event, organization/group representative and district personnel will sign a GPISD Personnel Time Sheet. Overages for facility usage will be calculated from the Personnel Time Sheet. The GPISD Business Office will invoice the organization/group representative for fees that exceed the initial payment amount.

 

All questions and concerns should be addressed to the Assistant Superintendent for Operations at (832) 386-1221.