Guidelines for Non-School Literature (Flyer) Distribution

Non-Profit Agency Literature 

• Must be approved by the Communications Department prior to distribution - unless excepted by Policy GKDA (local).
• Must provide a copy of their 501(c)3 tax designation 
• Literature should be developmentally or age-appropriate
• Must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters:
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.”

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. You will receive an official approval letter from the Communications Dept.
2. Contact the campus front office staff to make arrangements for flyer delivery.  You must provide the copies for distribution.  District employees are not allowed to print or copy non-school literature for students.
3. Make sure every flyer has the required disclaimer statement.
4. Present the approval letter with flyers to be distributed to the campus principal or front office staff when delivering the materials.
5. Each campus principal shall designate times, locations, and means by which non-school literature approved for distribution may be made available to students.

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 Local Governmental Agency Literature

• Must be approved by the Communications Department prior to distribution - unless excepted by Policy GKDA(local).
• Should promote youth-oriented programs or community programs
• Content must indicate a clear and direct benefit to the students, employees, or other GPISD stakeholders
• Political advertising, campaign communications, or electioneering shall not be distributed in accordance with policy GKD(local).
• Literature should be developmentally or age-appropriate
• Must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters:
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. You will receive an official approval letter from the Communications Dept.
2. Contact the campus front office staff to make arrangements for flyer delivery.  You must provide the copies for distribution.  District employees are not allowed to print or copy non-school literature for students.
3. Make sure every flyer has the required disclaimer statement.
4. Present the approval letter with flyers to be distributed to the campus principal or front office staff when delivering the materials.
5. Each campus principal shall designate times, locations, and means by which non-school literature approved for distribution may be made available to students.

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Business or Organization Offering Student Discounts or Incentives

• Must be approved by the Communications Department prior to publication
• Discount or incentive must directly benefit students
• Must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters.
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. No further action is needed on your part.
2. Your discount or incentive flyer will be published on our GPISD Perks Page for 30 days.
3. The link to this webpage will be shared with parents and employees monthly.
4. The link to the GPISD Perks Page is:  /Page/10157

 Institutions of Higher Education

• Must be approved by the Communications Department - unless excepted by Policy GKDA (local)
• Must promote information or opportunities beneficial to GPISD Staff Members
• If the information is sent as a flyer, must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters:
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.  

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. No further action is needed on your part.
2. The information will be shared with all staff members internally by email.

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 Local Governmental Agency Literature

• Must be approved by the Communications Department prior to distribution - unless excepted by Policy GKDA(local).
• Should promote youth-oriented programs or community programs
• Content must indicate a clear and direct benefit to the students, employees, or other GPISD stakeholders
• Political advertising, campaign communications, or electioneering shall not be distributed in accordance with policy GKD(local).
• Must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters:
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. You will receive an official approval letter from the Communications Dept.
2. Contact the campus front office staff to make arrangements for flyer delivery.  You must provide the copies for distribution.  District employees are not allowed to print or copy non-school literature for distribution purposes.
3. Make sure every flyer has the required disclaimer statement.
4. Present the approval letter with flyers to be distributed to the campus principal or front office staff when delivering the materials.
5. Each campus principal shall designate times, locations, and means by which non-school literature approved for distribution may be made available to staff members.
6. If information is beneficial to GPISD stakeholders at-large, the district may share the information through the official GPISD Facebook page.

Business or Organization Offering Staff Discounts or Incentives

• Must be approved by the Communications Department prior to publication
• Discount or incentive must directly benefit staff
• Must have the following disclaimer statement printed on the flyer/printed material in bold, capital letters:
  “THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE GALENA PARK INDEPENDENT SCHOOL DISTRICT.

An official approval or rejection letter will be received within 3 school days.
Steps after receiving approval...

1. No further action is needed on your part.
2. Your discount or incentive flyer will be published on our GPISD Perks Page for 30 days.
3. The link to this webpage will be shared with parents and employees monthly.
4. The link to the GPISD Perks Page is:  /Page/10157

Business or Organization Offering FREE Incentives

1. May contact the campus principal directly to coordinate distribution of the free items.

 

SCHOOL DISTRICT RULES FOR SOLICITATION AND PROCESSING OF

403(b) AND 403(b)(7) ACCOUNTS

 

1. First Financial Administrators requires each agent to complete the online enrollment, review and agree to abide by the Rules for Solicitation.

 

2. Agents/Solicitors must comply with all Third Party Administrator regulations.

 

3. Each insurance company {403(b) accounts} and investment company/custodian {403(b)(7) accounts} must be approved by the district/parish and/or state law (where applicable) before payroll deductions will begin.

 

4. There will be NO SOLICITATION ALLOWED on campus property.

 

5. Agents/Solicitors may request an employee directory of non-restricted information by submitting a Public Information Act Request at /Page/6093.

 

6. Agents/Solicitors may not send sales materials or any type of literature to employees through interoffice mail or district email.

 

7. Literature is not allowed to be placed in employee’s mailboxes or dropped off at any campus for distribution or forwarded through interoffice mail or company email.

 

8. Solicitation by use of the district phone or company email is not permitted.

 

9. Paperwork for new applications or changes must be submitted to First Financial Administrators, Inc. There will be no payroll changes made without prior TPA authorization.

 

10. The forms necessary for new enrollments, increases/decreases, changing carriers, or stopping contributions must be submitted to First Financial Administrators, Inc. All forms must be properly completed by the participant and the sales representative. Any form that is not completed properly will be rejected; the sales representative will be notified promptly. It is the responsibility of the sales representative to contact the employee and, in most cases, the employee’s request for payroll reduction will be delayed until the following enrollment period or until the paperwork has been corrected. (If you are faxing paperwork, it is your responsibility to verify that the paperwork is received by our office. We will not be held responsible for faxes that are not received by our office.)

 

11. All paperwork will be processed according to the date received.

 

12. All 403(b) and 403(b)(7) account contributions will be made through the Third Party Administrator as the agent of the school district.

 

13. Any agent/solicitor who violates any of the district’s policies will lose any and all privileges.