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Phase 2 - Approval by Administration

Approval By Administration

Once you have written your proposal and completed the grant application, please forward a copy of the Grant Guidelines, the application, and all supporting documents, including the budget, to the Federal Programs Director. All applications requiring a signature will be signed by the Chief Financial Officer (CFO) or the Superintendent. The Federal programs Director will obtain this signature as part of the final review process. A copy of all grants submitted on behalf of Galena Park ISD is required for auditing purposes.

The Federal Programs Director will do the following with your grant application:

  • Submit any contract, agreement, or Interlocal Agreement via Laserfiche for review of terms and conditions, when required. Only the Superintendent or CFO is authorized to sign a contract on behalf of GPISD.  Note:  Not all applications will have a contract or agreement.
  • Obtain approval from the department Assistant Superintendent and Associate
    Superintendent.
  • If the application does not contain a contract/agreement/Interlocal Agreement, a summary of the grant will be submitted to the Special Revenue Accountant for review.  The cover letter will be signed by a Special Revenue Accountant.  If purchases over $50,000 will be made, the Purchasing Director will review the vendor information to ensure the vendor is competitively procured.
  • Route the application to the CFO for signature.
  • Coordinate with the submitting campus/department if approval by the Board of Trustees is necessary.
  • Return the application to the originator for submission to the Grantor.