Procedures for Use of School Facilities

  • To submit a request to use a GPISD facility, complete the appropriate form below.

    Complete the facilities use request form. You must have the principal or facility administrator approve and sign the form. 

    The Athletic Director will approve use of all athletic facilities. (Approval must be acquired at least three (3) weeks in advance of the scheduled event.) 

    The Organization/Group representative will submit campus/facility approved Facilities Use Request form to the office of the Executive Director for Operations. Contact the Administrative Assistant to the Executive Director for Operations at 832-386-1221 or fax it to (832) 386-1445 for final approval.  

    The Executive Director for Operations will seek approval/denial from appropriate Department personnel. If the event is denied, the Administrative Assistant to the Executive Director for Operations, will notify the organization/group representative. 

    Rental Agreement Contract will be drafted and the organization/group representative notified when the contract is ready to be signed. 

    RENTAL FEES, PLUS A DEPOSIT ARE TO BE PAID TWO WEEKS PRIOR TO THE SCHEDULED EVENT. 

    The organization/group will abide by all district policies and regulations while utilizing district facilities. 

    At the conclusion of a scheduled event, organization/group representative and district personnel will sign a GPISD Personnel Time Sheet. Overages for facility usage will be calculated from the Personnel Time Sheet. The Administrative Assistant to the Executive Director for Operations will invoice the organization/group representative for fees that exceed the initial payment amount. The overage fees must be paid immediately following the event.

    All questions and concerns should be addressed to the Executive Director for Operations at (832) 386-1221.